General guidelines for writing formal documents

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5 PERIOD 2010

General Guidelines for
Formal Writing.

General Guidelines for Writing Formal Documents

A- Tips for Formal Writing
a) General guidelines.
a).1. Points that must be taken into consideration for the formal writings.
b) Document organization.b).1. Points that must bear in mind in the organization documents.
c) Word-level issues.
d) Additional guidelines specific to academic writing.
d).1. Mention the specific additional Rules for writing academic.
B- Conclusion

The following is a list of solutions to problems we haveencountered I repeatedly formal writing, research papers, and literature surveys.
It is a long list. People have a lot of problems with this.
Some of the items sound picky or trivial, even for us. Yet bad grammar, bad style, and poor organization will make it very difficult for you to convey your ideas clearly and professionally, and will limit your academic and professional success. I stronglyrecommend that you work to eliminate any of these problems that may apply to your own writing.

A- Tips for Formal Writing

a) General guidelines
Rules for formal writing are quite strict, though often unstated. Formal writing is used in academic and scientific settings whenever you want to convey your ideas to a wide audience, with many possible backgrounds and assumptions. Unlike casualconversation or emails to friends, formal writing needs to be clear, unambiguous, literal, and well structured.

Unlike casual conversation or emails to friends

Formal writing is not just dictated conversation
Rules for formal writing are quite strict, though often unstated.
• Formal In conversation, the listener can ask for clarification or elaboration easily, and thus thespeaker can use imprecise language.
• Formal Writing requires substantial effort to construct meaningful sentences, paragraphs, and arguments relevant to a well-defined thesis.
For Example:

The best formal writing will be difficult to write but very easy to read.

[pic] [pic]

a).1. Points that must be taken into consideration for the formalwritings:

1. Make your thesis obvious throughout
2. When in doubt, use the recipe: introduce, expand/justify, conclude
3. Stay on topic. Staying on topic does not mean being one sided
4. Transitions are difficult but very important
5. Write what you mean, mean what you write
6. Avoid redundancy
7. Write professionaland diplomatic
8. Avoid imperative voice

b) Document organization
A formal document needs to be structured at all levels, whether or not the structure is made explicit using section labels or other visible clues.

Overall structure
The standard format for an effective essay or article is to:
(1) Present a coherent thesis in the introduction,
(2) try yourhardest to convince the reader of your thesis in the body of the paper,
(3) And, restate the thesis in the conclusion so that the reader remains quite sure what your thesis is and so that the reader can decide whether he or she was convinced.

For Example:

[pic] [pic] [pic]

b).1. Points that must bear in mind in the organization documents are:1. Each paragraph is one relevant sub-topic
2. Use complete sentences
3. Put appropriate punctuation between sentences
4. Section titles
5. Everything important goes in your introduction and conclusion
6. Say it, never just say that you will say it
7. Subsections
8. Figure captions...
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