This handout is simply an outline to be used as a guide in class. Microsoft Outlook offers many ways to accomplish different tasks. The steps below identify at least one way to accomplish a task in Microsoft Outlook. WHAT IS MICROSOFT OUTLOOK? Microsoft Outlook is a program that helps you to manage your messages, appointments, contacts, and tasks. Outlook can helpyou create, share, and manage information easily. When using Microsoft Outlook together with the Exchange Server, information is sent and received immediately. WHAT VERSION ARE YOU USING? When seeking help from the help desk or purchasing a book, you need to know the correct version of the software that you are using. To find the version that is installed on your computer, follow the steps below:1. Click the Help menu. 2. Click About Microsoft Office Outlook. 3. The version is displayed in the dialog box. In this example, we are using Microsoft® Office Outlook® 2007. 4. When finished click OK.
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GETTING & USING HELP There are at least two ways to open help in Outlook: Clicking the Help menu on the menu bar and clicking Microsoft Office Outlook Help. Pressing F1 onthe keyboard. Clicking on the Help button on the toolbar. CONTACTING THE MSU HELPDESK Call 389-6654 Online at http://helpdesk.mnsu.edu E-mail firstname.lastname@example.org Visit us on the 3rd floor of the Memorial Library
OUTLOOK TODAY The Outlook Today view provides a preview of your day. By using Microsoft Outlook Today, you can see a summary of your appointments, a list of your tasks, and howmany new e-mail messages you have.
MAKE OUTLOOK TODAY THE STARTUP PAGE You can set this page to be the first page that opens when you start Outlook, and you can change the way Outlook Today appears. 1. Click the Outlook Today button. 2. On the Outlook Today page, click Customize Outlook Today.
3. In the Startup area, select the “When starting, go directly to Outlook Today” check box. This willopen the Outlook Today view whenever Microsoft Outlook is opened.
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ADD LINKS TO OUTLOOK TODAY TO EASILY ACCESS MSU NEWS ANNOUNCEMENTS 1. Click the Choose Folders… button. 2. Click the plus sign next to the folders in the following sequence to access the news folders: Public Folders All Public Folders MSU-Announcements msu announce 3. Click the box next to the foldersthat you want displayed on the Outlook Today view. 4. Click OK and then slick Save Changes.
TIP: To move back to the previous window, click the Back button on the toolbar. The Back button works like the Back button in a web browser. Page 3 of 13
CHANGING VIEWS IN MICROSOFT OUTLOOK The Navigation Pane is the column on the left side of the Outlook window that includes panes such as Shortcutsor Mail. The Navigation Pane also provides centralized navigation and easy access to sharing features. Navigation Pane Within the Inbox, click the View menu to: Control the Navigation Pane Turn on/off features of the To-Do Bar Adjust the Reading Pane Turn on/off the AutoPreview
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CREATE A MESSAGE 1. On the File menu, click New, Mail Message or click the New button. 2.Enter recipient names in the To, Cc, and Bcc boxes. To select recipient names from a list, click To, Cc, or Bcc. Another method to insert recipient names is to type part of the name or the entire name. Pressing the Tab key on the keyboard will then move the cursor to the next box and also verify the name. Another method to verify a name is to click the Check Names button on the toolbar. 3. In theSubject box, type the subject of the message. 4. In the message body, type your message. 5. Click the Send button.
Bcc is an abbreviation for blind carbon copy. If you add a recipient's name to this box in a message, a copy of the message is sent to that recipient and the recipient's name is not visible to other recipients of the message. If the Bcc box isn't visible when you create a new...