Redaccion legal

Legal Users Guide - Basic Formatting

What You Will Learn
After completing this lesson, you will be able to:

Move text to a different location
Use Copy, Paste and Paste Special when working with text
Use the Format Painter toolbar button
Set and modify indents
Work with tabs
Use section breaks
Change the margins and layout of a document
Apply and modify a basic style
Applyautomatic paragraph numbering and link it to styles
Additional Written Resources
Word 97 for Law Firms by Payne Consulting Group. ISBN: 0761513167
Word 2000 for Law Firms by Payne Consulting Group. ISBN: 0761518037
There are NO copyright restrictions on your use of this document. You may distribute it freely, either in parts or in whole.

Moving and Copying Text
To move text, you are actually“cutting” or removing the text from where it is and “pasting” it where you want it. To accomplish this, select the text and then click the Cut button on the Standard toolbar (you may also use CTRL+X). The text disappears and moves to the clipboard. Click the mouse pointer where you want to move the text and then click the Paste button or press CTRL+V. The text moves to the new location.
A similarprocess is used for copying. The text is first selected and you click the Copy button (CTRL+C). The text stays where it is and a copy of it goes to the clipboard. Move the cursor to where the text will be pasted, and click the Paste button on the Standard toolbar. The text appears in both places.
In Word 97, cut or copied text remains on the clipboard until it is replaced with something else. In Word2000, there is an Office Clipboard toolbar that holds up to 12 items that have been cut or copied. They may be pasted individually or as a group into the document. For more on the Office Clipboard, see “Collect and Paste” later in this chapter.
NOTE
When moving or copying text, if the paragraph marker is selected along with the text, the formatting of the paragraph stays with the selection. Ifthe paragraph marker is not selected, the paragraph takes on the formatting of the surrounding text where it was pasted.

Practice: Use Cut, Copy And Paste
1. Type the following:
Two (press ENTER)
Three (press ENTER)
One (press ENTER)

2. Move the text into the proper order – one, two, three. To do so, select the item you wish to cut or copy, then press CTRL+X for Cut or CTRL+C for Copy.3. Copy One to the bottom of the list. You can press CTRL+V for Paste.

The Copy, Cut and Paste commands are also available under the Edit menu.

Practice: More with Cut, Copy and Paste
1. Create a numbered list in a document.
2. Select the entire numbered list EXCEPT for the paragraph mark at the end of the last item in the numbered list.
3. Copy the selection. Keyboard users can pressCTRL+C on the keyboard.
4. Create a new, blank document by pressing CTRL+N on the keyboard.
5. Paste the numbered list. Keyboard users can press CTRL+V on the keyboard. What happened?

NOTE
As has been pointed out elsewhere, the paragraph mark at the end of a paragraph contains the formatting instructions for that paragraph. If you fail to select the paragraph mark, you won’t successfullycopy that paragraph’s paragraph-level formatting settings (for instance, numbering).

Collect and Paste (New for Word 2000)
In versions of Microsoft Office prior to Office 2000, Office used the Windows clipboard, which had a couple of major limitations, among them being the fact that you couldn’t cut or copy anything without “destroying” the last item the clipboard held that you had cut or copied.This made it very difficult to work with collections of useful items. In Word 2000, you can use the Office Clipboard to Collect and Paste up to 12 items separately or simultaneously. The Office Clipboard will work with text or graphics.
Practice: Work with the Office Clipboard
1. Display the Office Clipboard by choosing Toolbars from the View menu, and then clicking Clipboard.
2. Select...