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Technical Information Document

MAINTENANCE MANAGEMENT SYSTEMS

RPS for INAC TID-AM-01 October 2000

Table of Contents
Foreword ...................................................................................................... MAINTENANCE MANAGEMENT SYSTEMS 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 Introduction.................................................................................................. Types of Maintenance .................................................................................. Preparing a Maintenance Plan ...................................................................... Inventory ....................................................................................................... Task Statement / Frequency / Task Times................................................... Work Schedule ............................................................................................ Balancing Work Load ................................................................................... Work Orders ................................................................................................. Maintenance Budget..................................................................................... Management of Maintenance ....................................................................... LIST OF FIGURES & TABLES
Figure 1 Figure 2 Figure 3 Figure 4 Figure 5 Table 1

1 2 2 2 3 6 6 7 7 8 10 14

Maintenance Management System Process .................................................. Work Order Sample A.................................................................................. Work Order Sample B .................................................................................. Annual Maintenance Budget - Worksheet ................................................... Annual Maintenance Budget - Summary ..................................................... Examples of Inventory Detail.......................................................................

5 9 10 12 13 6

Foreword
This document is intended to provide general information and guidance on establishing a system of maintenance management for use in First Nations communities.

Policy and Standards
Policy and standards related to capital facilities and community services in First Nations communities are addressed in the DIAND CorporateManuals System (CMS) in the Capital Facilities and Maintenance Manuals. The Level of Service Standards for community services maintenance are included in the CMS.

Scope
This document describes a system framework from the initial step of inventory gathering to preparing a community maintenance budget for asset maintenance planning and monitoring. It is designed to assist First Nationstechnical and managerial staff, Funding Services Officers and DIAND program staff with the implementation of the various elements of a Maintenance Management System including: • • • • Preparing a Maintenance Plan Work Scheduling Completing Work Orders Managing a Maintenance Budget.

Responsibilities
Delivery of a maintenance management system may, in the case of a large asset, be the responsibility ofthe individual accountable for the asset or, in the case of a number of small assets, be the overall responsibility of one individual selected by community leaders.

1.0 Introduction
Maintenance Management is an orderly and systematic approach to planning, organizing, monitoring and evaluating maintenance activities and their costs. A good maintenance management system coupled withknowledgeable and capable maintenance staff can prevent health and safety problems and environmental damage; yield longer asset life with fewer breakdowns; and result in lower operating costs and a higher quality of life. This document provides general information and guidance on establishing Maintenance Management Systems for use in First Nations communities. It describes a system framework from the...