Ingeniero

Project Management with SAP R/3

Teaching Material for the Department of
Production Management

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Vienna University of Economics and
Business Administration

Andreas Mild
Alfred Taudes

V.1.0



1 Introduction 3

2 Basics & Keywords 4

3 Getting ready for the workshop 7

4 Case Study 13

4.1 Case description 13

4.2 Data for Project Realization 14

5Planning the project structure 15

5.1 General 15

5.2 Implementation in SAP 17

6 Scheduling 26

6.1 General 26

6.2 Basic calculations 29

6.3 Implementation 30

6.4 The project planning board 41

7 Cost planning & Controlling 47

7.1 General 47

7.2 Implementation 48

8 Looking up the costs 61

9 Capacity Planning 64

9.1 General 64

9.2Implementation in SAP 65

10 Earned Value Analysis 69

10.1 General 69
10.1.1 Measurement techniques 69
10.1.2 Calculation of Earned-Value and Deviation Analysis 73
10.1.3 Aggregation 74

10.2 Implementation 74

11 Execution 77

11.1 Implementation 77
11.1.1 Confirming network activities 77
11.1.2 Invoices 79
11.1.3 Material 83

12 Information System 86

12.1Implementation 86
12.1.1 Cost reports 86
12.1.2 Earned-Value Analysis 92

13 Literature 98



Introduction



This script serves as a basis for the workshop "Project Management with SAP R/3". This workshop is part of a series of SAP-related workshops which are held by the Department of Production Management of the Vienna University of Economics and Business Administration,headed by Prof. Dr. Alfred Taudes. The workshop was developed by Andreas Mild.

The goal of this Project Management Workshop is that, after having attended it, each student should be familiar with the theoretical backgrounds and be able to plan and control a project. The project manager has the task of ensuring that the project is executed efficiently, on time, and within the budget - whichhe/she achieves by making certain that the required resources and funds are available when needed. Every student should then be able to put his/her SAP knowledge into action.

To make the continuous improvement of this script possible, please report mistakes found or ideas for further development to andreas.mild@wu-wien.ac.at.



Basics & Keywords


SAP R/3 is an integrated andindustry-independent standard software which covers, integrates and connects all functional areas in a business. SAP AG defines integration as "defined communication".[1] Although R/3 is designed for complete integration, it can also be used for a couple of business areas.[2]

SAP is the abbreviation for “Systeme, Anwendungen, Produkte”, the German words for “Systems, Applications, Products”.[3]Information about the company can be found at: http://www.sap.com.

Projects are tasks with special characteristics. Attributes of a project are the following issues:

• complexity, non-repetitivity, high risk
• detailed goals to be achieved
• time restrictions
• high cost and capital expenditure
• quality requirements
• often strategic significance

To be able to plan, monitor,control, and carry out a project as a whole, the project goals must be precisely described and the activities to be performed have to be structured.

A project can be described as follows:

• according to how it is organized, i.e. by explaining the project structure,
• according to the processes involved.

A project starts out as a statement of work which is either a written description of theobjectives to be achieved and the desired rough schedule like start and end dates. In the description one could include also performance metrics and budget constraints.
A project is further subdivided into meaningful pieces, referred to as tasks. Tasks take usually less than a few months. The task can be further subdivided into subtasks.
A work package can be defined as “a group of activities...