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Producing a welcome pack
Providing basic information
A welcome pack is the first stage in the induction process. It aims to give an adult new to Scouting a variety of information that will be useful to them, mainly in their first few weeks. It can take a variety of formats but is usually a folder containing information to help the newcomer through the process. It must be emphasised that it isnot, and never can be, a replacement for face to face contact. It can be more detailed than what you say to the newcomer and they can look through it in their own time. It will add credibility and substance to any discussions you have with them. What goes into an individual’s pack will depend on the role they are taking on and their background experience in Scouting. A welcome pack can be of greatbenefit so long as it is tailored to the individual and the role they are about to take on. It should: • • • • make them feel welcome inform them about their role be motivational be seen as a useful resource and not a pile of papers to be 'binned' at the first opportunity • answer questions and enable the person receiving the pack to use it as and when required.

What goes into an individual’spack will depend on the role you are asking them to take on, and their background experience in Scouting. However, it would be worth investing the time to create some standard sheets of information. You could then choose from them when putting a pack together for an individual. The welcome pack is likely to be one of the first pieces of information that your new recruit will receive. Firstimpressions are worth a lot, so think about how the information is presented. A standard pack that is colourful, designed on a computer, personalised and put in a glossy folder will let people know that thought has been put into inviting them to help. It will also help reassure them that support will follow. The Induction Toolkit contains some background information about Scouting, each of the Sections,and on some specific roles. This can be copied or printed and used in conjunction with local information. The pack should also refer to the Appointment process and the Adult’s Personal File that adults taking out a Warrant will receive with their Provisional Appointment.

Induction: Producing a welcome pack

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Tips on producing a welcome pack
The followingare some tips on writing the welcome pack and advice on what to produce: • • • • • • • The title and opening paragraph need to grab the attention of the reader. Avoid witty titles that detract from the purpose of the document. The opening paragraph should act as an introduction to the document. Aim for a maximum of one side of paper on any subject. The words used should be easy to understand.Avoid jargon and abbreviations, as these might make reading difficult. Use short sentences arranged in lots of paragraphs, together with bullet points to help make the document easier to read.

Having written your document, let a number of people read it - some with knowledge of the subject and others without. Their comments should allow you to judge how good a job you have done and whether thereis anything you need to change.

Content ideas for a welcome pack
The following is a suggested content for a welcome pack. Which sections you decide to include will vary from person to person depending on their past involvement with Scouting and whether they are new to the local area. Don’t be afraid to add other things as you think of them! Front page This should be clear and if possiblecolourful, with pictures representing Scouting, together with the name of your Group or District. Welcome letter A standard letter from the GSL or DC welcoming them to their role, thanking them for offering their time, and explaining where they are in the appointments procedure. Contents page This should be a clear and easy to use guide to what’s inside your welcome pack. Background information on...