Sap-Project

Period-End Closing for a Customer Project
Data for this Example
Calculating Overhead Rates
Evaluating Project Data by Cost Element
Generating the Settlement Rule
Checking the Settlement Rule
Executing Results Analysis
Executing the Settlement
Displaying the Line Items

Period-End Closing for a Customer Project

Usage

In this IDES process, you carry out a month-end closing. To dothis, you first post al period-
based data on the project. You then determine the data relevant to Profitability Analysis (CO-PA)
for the given period, and settle this data to CO-PA. You can evaluate the data either in the project
information system, or in Profitability Analysis.

Prerequisites

This IDES process is based on the data from the process Make-to-Order Production ofElevators.
You should carry out this process before you start the period-end closing .

Procedure

You can find the data for this process under .

1. Actual overhead rates

The system calculates the overhead and updates them in the project.

See also Determining Overhead Rates and Evaluating Project Data by Cost Element

2. Settlement generation

Before you carry out resultsanalysis and settlement, you first need to have correctly
maintained the settlement rule and the PA transfer structure. The system generates the
relevant entries automatically when it generates the settlement rule.


See Generating the Settlement Rule and Checking the Settlement Rule.

3. Results analysis

The system determines by period the data relevant to results analysis, suchas, work-in-
process and inventory costs.

See Executing Results Analysis

4. Settlement

You settle the data from results analysis to the profitability segment. This means that the
project data is now available to Control ing.

See Executing Settlement and Displaying Line Items.

Data for this Example


Control ing area

Company code

Plant

Project currencyProject

Project profile

Costing sheet

Strategy for generating the settlement rule

Results analysis key

RA version

PA Transfer Structure

Settlement profile of the bil ing element

Settlement profile of the lower-level WBS
elements

Period

Fiscal year


1000

1000

1300

DEM

E-#### (#### is the number of the sales order
from the IDES scenario Make-to-OrderProduction of Elevators).

1000

130000

10

130000

000

30

130000 (to be settled in full = 100%)

130002 (not to be settled)

Current period

Current fiscal year



Operating concern

Type of Profit. Analysis

________


IDEA

Costing-based


Calculating Overhead Rates

Usage

Overhead rates are used to allocate the costs of a cost center that hasno direct reference to the
activity quantities received.

In this step, the system calculates the overhead rates on the basis of the direct costs posted on
the project activities.

In the plan, the system determines the planned overhead rates of the project activities
automatically as part of network costing. In the actual, you have to calculate and update the
actual overhead ratesexplicitly.

Prerequisites

You must have defined a costing sheet in Customizing. The parameters for the overhead
calculation are summarized in the costing sheet. In this demo, we use costing sheet 130000.

The costing sheet must be assigned to the project objects.

Procedure

1. Call up the transaction as fol ows:


Menu Path

Transaction


Logistics →Project System→Financials →
Period-End Closing →Single Functions →
Applied Overhead →Individual Processing,
Actual
CJ44


2. If the Set Controlling Area dialog box appears, enter the fol owing data:


Field

Control ing area

3. Choose .
4. Enter the following data:


Data

1000


Description

CO Europe



Field

Project definition

Include orders

Period...