Turning plans into actions

Moodle policies
By: Daniela Flores – Training manager

“Policies and procedures should be properly communicated to ALL parties, regularly refreshed, posted on prominent places to be seen, become part of every individual. Only then has it got a proper chance to influence the behavior of the employees to such an extent that it might manifest in a company culture.”

Policy:
A policy can bedefined as a “set of principles and guidelines” or “a course of action, guiding principle, or procedure considered expedient”. Considering this definition, we can refer to a policy as actions that need to be taken or as procedures to be followed. If the series of steps contained in these procedures are followed, it should result in the achievement of the management long term goals.

Objectives:These guidelines are formulated and enforced by the site administrators, with the purpose of providing the users of Moodle with a trustworthy source of best practices, which will help our organization to standardize the usage of this tool. We expect every editing user to comply with the procedures contained in this document.

Content:
This document contains core policies that should guide yourediting usage of Moodle. Included with each policy there is a list of steps that can guide you through the most frequent questions.

Policies:

1. All posts must be in English.
2. Respect the privacy and property rights of others.
3. Respect the individuals with whom you communicate and those who are affected by your communication.
4. All content will be subject to approval before beingreleased to the entire center.
5. All Home pages must be up to date.
6. Image and picture uploads must meet certain guidelines.
7. The style, font and main labels on the Home pages must be observed.
8. Reasons why an activity could be rejected.

Details

1. ALL POSTS MUST BE IN ENGLISH
As we promote a fully bilingual environment, we must also ensure that all the information we communicateis written in English.
Note: Moodle doesn’t have the ability to check your grammar/spelling; before you submit your post, it is strongly recommended that you double check your text using a grammar and spelling checker.

2. Respect the privacy and property rights of others.
No usage of copyrighted material. Refrain from posting personal information that could pose a privacy/security risk[yours or the company].

3. Respect the individuals with whom you communicate and those who are affected by your communication.
Please keep in mind that this space was created with the sole intention of communicate important information about our company and its business partners. All content must remain professional as it can be used in sales presentations for potential clients.

4. All contentwill be subject to approval before being released to the entire center.
Before releasing any content into Moodle, this must be reviewed by the Moodle administrator. The approval timeframe is 24 hours -tops- after the information is submitted.
Please see the steps below in order to understand this process:
1. Create your label, acknowledgment, quiz or desired activity as usual, but beforeclicking on the “Save and return to the course” button; make sure to “Hide” the content.
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2. The content will be published on the Home page, but you will see that the text will be grayed out, being viewable only for those users with editing rights.
The closed eye indicates the activity has not been released to the participants; being viewable only for users with editingrights. It will remain closed while it’s being reviewed and pending to be approved.
The closed eye indicates the activity has not been released to the participants; being viewable only for users with editing rights. It will remain closed while it’s being reviewed and pending to be approved.

3. Send an e-mail with the content of your post so it can be reviewed, approved and released. If...