Protocolos Juntas

MEETING PROTOCOLS




Agenda provided for face-to-face sessions

- Route one week in advance
- Clear statement of desired outcome for each agenda item
- Recommendations/ information to lay ground-work for meeting routed one week in advance as well – limit to one page.

• Start/end promptly on time – all team members assist in time management

• Agree on afacilitator. Agree who will take / route minutes

• No distractions in the meeting …. cell phones, computers, etc.

• Manage energy by limiting discussions to 90-120 minutes (10 minutes is okay)• Set parameters for each discussion / topic
Example: Total Time = 60 minutes
- Key Issues sheet
- Audience gets half the time for questions 30 minutes
- Presenter gets other halfto present 30 minutes
- 1 slide for every 3 minutes of presentation 10 slides

• Guests /sub-teams attend as needed, with advance notice (no surprises)

• Re-energize with breaks (30minute breaks, 60 minute lunches)

• Focus on achieving the outcome


Summarize agreements and next steps via the agenda

- Who will do what by when
- Route within one week ofmeeting
- Format will be: (a) Desired outcome (b) Decisions (c) Actions Due

• Assess meeting behavior at the end of each day
- What was present and working / what was missing, needed• Assess overall meeting behavior at the end of total meeting
- What was present, working / what was missing, needed
- On a scale of 1-5, progress toward HPT definitionsDECISION MAKING

(ALIGN TO R&R)
1. Determine the issue.

2. Determine the players involved – as few as possible, push for speed.

3. Determine the point person responsible to ensure closure isattained.
• usually not the leader

4. Determine prior to discussions …

a. How the call will be made:
- Unilateral (individual player / leader)
• usually technically...