Brief Explanations On How To Write Simple Written Communication Papers

Co How to write different written communication papers

Letters, Memos Faxes and other means of communication

Guillermo Vargas


 

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Abstract Over time the forms of and ideas about communication have evolved through progression of technology. Advances include communications psychology and media psychology; an emerging field of study. Researchers divide the progression of writtencommunication into three revolutionary stages called "Information Communication Revolutions". During the first stage, written communication first emerged through the use of pictographs. The pictograms were made in stone, hence written communication was not yet mobile. During the second stage, writing began to appear on paper, papyrus, clay, wax, etc. Common alphabets were introduced and allowedfor the uniformity of language across large distances. A leap in technology occurred when the Gutenberg printing-press was invented in the 15th century. Finally, the third stage is characterised by the transfer of information through controlled waves and electronic signals. Communication is thus a process by which meaning is assigned and conveyed in an attempt to create shared understanding. Thisprocess, which requires a vast repertoire of skills in interpersonal processing, listening, observing, speaking, questioning, analyzing, gestures, and evaluating enables collaboration and cooperation. Misunderstandings can be anticipated and solved through formulations, questions and answers, paraphrasing, examples, and stories of strategic talk. Written communication can be clear by planningfollow-up talk on critical written communication as part of the normal way of doing business. Minutes spent talking now will save time later having to clear up misunderstandings later on. Then, take what was heard and reiterate in your own words, and ask them if that’s what they meant. Written communication involves any type of interaction that makes use of the written word. Communication is a key toany endeavor involving more than one person. Communicating through writing is essential in the modern world and is becoming ever more so as we participate in what is now commonly called the information age. In fact, written communication is the most common form of business communication. It is essential for small business owners and managers to develop effective written communication skills and toencourage the same in all employees. The information age has altered the ways in which we communicate and placed an increasing emphasis on written versus oral communications.


 

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The ever-increasing use of computers and computer networks to organize and transmit information means the need for competent writing skills is rising. Dr. Craig Hogan, a former university professor who nowheads an online school for business writing, receives hundreds of inquiries each month from managers and executives requesting help with improving their own and their employees' writing skills. Dr. Hogan explains, in an article entitled "What Corporate America Can't Build: A Sentence," that millions of people previously not required to do a lot of writing on the job are now expected to writefrequently and rapidly. According to Dr. Hogan, many of them are not up to the task. "E-mail is a party to which English teachers have not been invited. It has companies tearing their hair out." Survey results from The National Commission on Writing study back up this assessment. They found that a third of employees in the nation's "blue chip" companies write poorly and are in need of remedial writinginstruction. The need to develop good writing skills is only highlighted by the fact that in the information age, it is not uncommon to have business relationships with customers and suppliers that are established and maintained exclusively through the use of written communications. In this environment, "the words we write are very real representations of our companies and ourselves. We must be...