Equitrac

Print

Print Smarter with Equitrac Office
Business Solutions

get smart
Monitor, measure and manage your true output expenses. Equitrac Office is a software-based print tracking and document accounting solution that lets you reduce print expenses, eliminate wasteful printing, deploy equipment for maximum efficiency and even contribute to a better environment. Like a “phone bill” fordocuments, Equitrac Office lets you track, analyze and, if necessary, allocate expenses for every document that any employee sends to any networked printer, copier or multi-function device. Thousands of organizations like yours use Equitrac Office to: • Reduce the expense of equipment over-buying and under-use. • Optimize value, effectiveness and economy by choosing the best device for each job. • Eliminateunauthorized printing and copying, while still providing users the convenience to print on demand. • Make color printing more available, while keeping it affordable. • Allocate output costs to users, departments, projects or clients. • Increase document output security. • Learn exactly how printers and copiers are being used. • Match device deployment to workflow requirements. • Reduce IT supportrequirements. • Leverage existing multi-vendor equipment to new levels of efficiency. All in a single solution. Equitrac Office seamlessly integrates into your existing IT infrastructure. It works with the networkable printers, copiers and multi-function devices from all leading manufacturers. And easily scales from small, single-server sites up to multi-location enterprises with thousands ofprinters and tens of thousands of users. Printing is costing you more than you realize. Here’s how to get smart and do something about it. The paperless office is not going to happen. Paper remains the preferred way for businesses to convey information. And for too many workers, the personal desktop printer remains the preferred way for getting their ideas onto paper. That preference wastes money, timeand resources every time they hit the print key. To finally take control of the escalating cost of producing documents, you don’t need to stop people from printing. You just need the insight to be smarter about how you print. You need Equitrac Office.

With Equitrac Office controlling the use of color equipment, you can more easily afford to add the impact of color to your business communications.“We were wasting $300,000 a year in unclaimed printing alone. With Equitrac Office, we’re regaining control.”
IT Director, Fortune 100 Pharmaceutical Manufacturer

print smarter
Deliver convenient and secure printing wherever people need it. Ease of use With Equitrac Office, you achieve effective user-level print and copy tracking without interrupting the way your business works. Accurate costallocation and recovery Workers can accurately charge documents to specific department or cost center codes. Plus, you can easily account for document attributes such as file or paper size, media type, color, duplexing, stitching and more. Or create different charging schedules for internal and external customers to simultaneously track true printing costs and cost allocation. Rules set by you UseEquitrac Office to control who may print to which devices and how much output they may produce. Easily defined rules can automatically delete, hold or re-route print jobs — limiting the use of desktop printers, optimizing use of black and white printers, extracting maximum value from high-volume machines, and assuring the cost-effectiveness of color systems. Security and confidentiality Preventprivate or sensitive materials from sitting unattended and unclaimed at remote printers. Equitrac Office increases document security by sending print jobs to a secure server and outputting them only when users authenticate themselves at the printer of their choice.

Choose any printer with “follow me” simplicity With the flexibility to release queued print jobs at any printer on the Equitrac network,...