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Evaluation Report Template


SEE EXPLANATION OF EACH SECTION BELOW AS EXPORTED FROM THE TEXT.


Title page:





Section 1: Summary and Introduction





Summary:





Introduction:





Section 2: Background





Background:





Section 3: Description of Evaluation Methods (Methodology)





Purpose of the evaluation:





Evaluationdesign:





Data-collection instruments used:





Data collection procedures:





Section 4: Discussion of Results





Results:


• The actual results.


• A discussion of the statistical analysis if appropriate.


• Interpretation of results in terms of stated goals and purpose.


• Explanation of the results.


• Strengths and weaknessesshown in the results.


• Unexpected results.


Optional Section: Costs and Benefits





Section 5: Conclusions and Recommendations





Conclusions:





Recommendations:





Section 6: Summary and References





Summary:





References:






EXPlanation from the text for the Evaluation Report Template


TITLE PAGE AND PRESENTATIONTitle page: Have a proper title page with the name of the project, the dates of the project and the date of the report. Include the name of the library and some of the key players, if appropriate.


Presentation: Begin by setting up a binder or portfolio. Tabs and sheet protectors could be used to show the labeled and dated material quickly to any requestor. Besides the narrative reportdescribed below, it should contain the following:


• Full descriptions of the evaluation methods


• Copies of questionnaires


• Copies of the data from the questionnaires before the analysis


• The statistical analysis.


• The decisions made


• Changes requested


This report should be kept in the library to document the evaluation project for any surveyactivity such as a visit from the JCAHO, or for any stakeholders to review if they choose to. If you feel that more than a few people will want to see the final archival report, you should prepare two or three copies to circulate. If the evaluation project generated different reports for different stakeholders, such as a benchmarking report, copies of the various reports should be including inthe final archival report.


Section 1: Summary and Introduction


Summary: Sometimes called an executive summary, the summary presents an overview of the evaluation findings in a format that allows the administration to make important decisions effectively and efficiently. Remember that these are busy people and the more important they are, the less detail they want to know. Summaries aredeveloped for different stakeholders and may be included here and/or at the end. If it were an executive summary, it would go at the beginning. Make this a short summary for people who would not be reading the whole report. Give the reasons why the evaluation was conducted and toward whom it is targeted, together with any conclusions and recommendations. The summary would include:


• What wasevaluated


• The purposes of evaluation


• The audience interested in evaluation results


• Any limitations or restraints on the evaluation due to cost or time


• Major findings and recommendations


Introduction: Introduce the major sections of the report as well as the primary people involved in the project. Give a statement of the need or purpose of thereport, including any relevant history and dates. Fully identify the project team and any support personnel. If a benchmarking report, identify the benchmarking partners. This may be specifically by name or by generally by category. Discuss why the evaluation was conducted and what it was and was not intended to accomplish.


Section 2: Background


Background: Describe any information that is...