Facturación Prenumerada Sap

Configuration Guide
Pre-Numbered Invoicing in SAP

Applies to:
SAP ECC 6.0. For more information, visit the Enterprise Resource Planning homepage.

Summary
This article illustrates how to generate Pre-numbered Invoices in SAP that caters to the legal regulations of
many countries. These countries provide the pre printed forms to the companies operating in the country,
which they need touse to send Invoices to their customers. These forms have government issued invoice
numbers. Hence rather than generating a new Invoice number in SAP, the system should take these pre printed numbers and print the Invoice.
Author:

Arijeet Biswas

Company: Deloitte Consulting India Ltd.
Created on: 09 September 2009

Author Bio
The author is an analyst in the area of SAP ECCimplementation having expertise in Sales and
Revenue Recognition processes.

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Pre-Numbered Invoicing in SAP

Table of Contents
Initial Configuration details.................................................................................................................................. 3
Features.......................................................................................................................................................... 3
Structure ...................................................................................................................................................................... 3

Maintain Form Type............................................................................................................................................ 4
Maintain Document Classes. .............................................................................................................................. 5
Assign Document Classes to Document type. ................................................................................................... 6Maintain Lots and Books. ................................................................................................................................... 8
Maintain Void Reason....................................................................................................................................... 11
Related Content................................................................................................................................................ 13
Disclaimer and Liability Notice .......................................................................................................................... 14

SAP COMMUNITY NETWORK
© 2009 SAP AG

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2

Pre-Numbered Invoicing in SAP

InitialConfiguration details
In certain countries, you are required by law to issue some documents, such as invoices on preprinted,
prenumbered forms. The forms, which you obtain from state-approved agencies, are numbered
consecutively, each with its own unique number – the official document number.
You are required to keep a record of all incoming and outgoing prenumbered forms. The system does this foryou. When you print out an Invoice on a form, for example, the system automatically records the form's
official document number in the Invoice.
Features
The system:
● Enables you to record the official document numbers of documents sent by you to customers.
● Automatically records the official document numbers used when you print out system documents on
prenumbered forms
● Automaticallychanges the official document numbers when you reprint documents (for example, in
the event of a prenumbered form going missing or being damaged)
● Enables you to change the official document number assigned to a system document.
Structure
In the system, you organize your forms as follows:
·

For each type of form that you use (for example, invoices or credit notes), you define a form
type....