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Volume

3

Inspired Technologies
Corporate Graphics and Communications

Administrative Stylesheet Guide
Corporate Graphics and Communications
Administrative Stylesheet Guide

( Inspired Technologies
12345 Main Street • Suite 100
Phone 123.456.7890 • Fax 123.456.7890

Table of Contents

Introduction i
Chapter 1
How To Customize This Manual 1
About the “Picture” Icons 1
SectionBreaks are Key 2
About Pictures and Captions 2
How To Generate a Table of Contents 3
How To Create an Index 3
How To Change Headers and Footers 3
How To Save Time in the Future 4
How To Create a Document 4
More Template Tips 4
Chapter 2
How To Customize This Manual 1
About the “Picture” Icons 1
Section Breaks are Key 2
About Pictures and Captions 2
How To Generate a Table of Contents3
How To Create an Index 3
How To Change Headers and Footers 3
How To Save Time in the Future 4
How To Create a Document 4
More Template Tips 4
Chapter 3
How To Customize This Manual 1
About the “Picture” Icons 1
Section Breaks are Key 2
About Pictures and Captions 2
How To Generate a Table of Contents 3
How To Create an Index 3
Chapter 3
How To Customize This Manual 1
About the“Picture” Icons 1
Section Breaks are Key 2
About Pictures and Captions 2
How To Generate a Table of Contents 3
How To Create an Index 3
How To Change Headers and Footers 3
How To Save Time in the Future 4
How To Create a Document 4
More Template Tips 4
Index 5

Chapter

1
Seven Keys to Creating♣
a Professional Manual

Like the Chapter Title Style above, and the Chapter Subtitle you’rereading, Word’s preset Styles are just a few clicks away.

t
o save time in the future, print a copy of this document. Choose Print from the File menu, and press Enter to receive all 8 pages of examples and instructions. With the printed document in hand, position yourself in Normal View to see the Style names next to each paragraph. Scroll through the document and write the Style names nextto the paragraphs (press Ctrl-Home to reposition yourself at the beginning of the document).


icon key

1. Valuable information
1. Test your knowledge
1. Keyboard exercise
1. Workbook review
To create a drop cap for the lead paragraph, like the example above, select and highlight the letter T, and type a new letter.


How to Customize This Manual

The “icon key” at left was producedusing the Heading 8 Style for the words “icon key,” and the List Bullet 5 Style for the text below—which uses a Wingdings symbol for the bullet character. To change the bullet symbol, choose Bullets and Numbering from the Format menu. Click modify, and click the Bullet button. Choose a new symbol, and click OK twice to exit.

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About the “Picture” Icons

The “picture” icons are Wingdingstypeface symbols formatted in white with a shaded background. To insert a new symbol, highlight the character and choose Symbol from the Insert menu—select a new symbol, choose Insert, and Close. To create new “icons,” format a one-character paragraph as the Icon 1 Style.

To change the shading of the Icon 1 Style, choose Borders and Shading from the Format menu. Select a new shade or color, andchoose OK to accept your choice.


Section Breaks are Key


Using the Breaks command, you can insert a page, column, or section break.

In this manual, section breaks are the secret to success. Double-click the section break above to activate the Page Setup menu. Choose the Margins tab. As you can see, this section (page) has margins of 1.25 inches top and bottom, 2.33 left, and .83right—with headers and footers of .67 inches. Special section margins make it possible for this manual to use framed Styles—such as the Icon 1 Style—which will move with the text.

1. Breaks in a Word document appear as “labeled,” dotted double-lines.

1. To insert a section break, choose Break from the Insert menu. Select one option, and click OK to accept your choice.


About Pictures and...