Human Resource

Reduction in Work Force – Classified Civil Service Staff Policy 9.20 Office of Human Resources
Applies to: Classified civil service staff
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Reductions in workforce for Health System employees will be managed internally by the Health System. Health System employees should contact their human resource department for further information.

POLICY
Issued: Revised: Edited: 10/01/197306/01/2011 03/01/2012

Conditions may arise that necessitate the reduction of the university work force. Abolishment of Classified Civil Service positions may occur due to lack of funds, lack of work, reasons of economy or reorganization for efficiency.

Definitions
Term Health System Definition Includes the James Cancer Hospital and Solove Research Institute, OSU Harding Hospital, OSU PrimaryCare Network, OSU Rehabilitation Services at Dodd Hall, Ross Heart Hospital, Shared Services, Specialty Care Network, University Hospital, and University Hospital East. Does not include Office of Health Sciences and College of Medicine. The limited location in which procedures for layoff, displacement, and reinstatement may be exercised. Jurisdictions are: Columbus campus–each college and unit asdefined by the Layoff Jurisdictions list; Columbus campus–medical center; Lima campus; Ohio Agricultural Research and Development Center and Agricultural Technical Institute; Marion campus; Mansfield campus; Newark campus; units located outside of Columbus in a county where a regional campus is located are part of that jurisdiction, otherwise, the jurisdiction is limited to that county only; andunits located outside of Ohio are each their own jurisdictions. The date the affected employee receives notification in writing from their supervisor, the HR representative, or if the notification is mailed, the date the affected employee signs for the letter. The Health System, Office of Health Sciences, and College of Medicine.

Jurisdiction

Official notification Medical Center

PolicyDetails
I. II. If a vacancy exists within the jurisdiction, the unit should develop an internal strategy for reassignment of the Classified Civil Service (CCS) staff member to avoid a reduction in work force. Reduction in Work Force A. All reductions in work force are subject to approval by the Office of Human Resources. B. University Rules for the Classified Civil Service will be followed as thesepertain to order of layoff, displacement, retention points, jurisdiction, notice, reinstatement, and appeal. C. Reductions of staff represented by labor unions must be in accordance with terms of applicable collective bargaining agreements. D. Reduction in work force situations should be approached with sensitivity. Organizational needs must be balanced with human resource considerations, includingimpact on affirmative action objectives, compliance with university policies, and applicable collective bargaining agreements. Appropriate administrative officers must consult with the Office of Human Resources, Employee and Labor Relations, prior to planning a reduction in work force. E. Reductions of an appointment to .75 FTE or greater will not be considered a reduction in force. The unit mustcontact OHR Employee and Labor Relations 30 days prior to implementing such a change to an FTE to notify and discuss the proposed action with OHR Employee and Labor Relations. For multiple such reductions, prior approval by OHR Employee and Labor Relations is necessary.
The Ohio State University – Office of Human Resources hr.osu.edu/policy Page 1 of 5

Reduction in Work Force – ClassifiedCivil Service Staff Policy 9.20 Office of Human Resources
Applies to: Classified civil service staff
1

1

Reductions in workforce for Health System employees will be managed internally by the Health System. Health System employees should contact their human resource department for further information.

F. All of the following are reductions in force and a RIF request must be submitted to...