1.1. Identify why meeting need to be held.
Meeting need to be held to discuss a particular subjet. A meeting should end with an agreement and or aconclusion.
1.2. Identify how meeting will differ depending on their purpose, size, the type of people involved and the culture.
There are two types of meetings, formal and informal; eachtype requires a different structures and support.
Formal meeting Informal meeting
- It has a predetermined set of topics that one wishes todiscuss along with a set objective that one wishes to achieve at end of the meeting.
- A formal meeting would discuss staff salary, planning meeting, review and evaluation meeting. - Aninformal meeting would discuss the Christmas party, and they generally take place in neutral surroundings. For example in a restaurant rather than a boardroom.
- Involved 20 people noteverybody would have a chance to speak. - In an informal meeting with fewer people everybody would be able to have their say.
Formal meetingInformal meeting
- Director , manager, accounter - Managers, staff
- Dress code (smart), agenda, and all points we noted in a formal way. - Dress code (casual), friendly, language usedrelaxed.
1.3. Identify the consequences of holding ineffective meetings.
- When meeting held for the wrong reason, no one knows exactly why the meeting was called, there’s not a singleagenda in sight, the topics can bounce back and forth so many times that one cannot keep track of what’s actually being discussed.
- Don’t use a disciplined meeting process can wastethe time, resources, and can be an expensive proposition.
- The participants feel perpetually frustrated and unproductive and everyone’s sitting around wondering “will we here all day?”