Xcx Email

Formal email format handout
Use this format for formal business purposes, writing to professors, or for applications.

[Greeting or salutation] Dear Professor Kim [Or] Dear Mr. Turner

:

Usea colon for formal emails. No space before a colon: one space after it. “Dear” does not have a period or comma after it. In British English, a comma is used rather than a colon for business email.Generally try to find the correct name and title of the person you are sending the email or letter to, but if the name is not important such as in routine customer email, you can use either of these forthe greeting line: To Whom It May Concern: or Dear Sir or Madam:

Always capitalize the first letter of family names. These days punctuation is getting simplified, especially in the business world.If it is routine email and not a [Body of email] formal letter on paper then no colon is acceptable. In British English, there is no period after Mr or other titles.…………………………………………........................................................................................................ ......................................................................................................................…………………………………………………………………………………...……..………………………………………………………… ……………………………………………………………………………………………………………………… ……………… “Sincerely”, and other closings are followed by a comma. For email, the name should be typed after skipping one line. If it is a businessletter on paper then you should skip four lines because your handwritten signature should be between "Sincerely" and your name. Many documents, like a cover or reference letter, must be signed on paperunless there is a special online application.

[Closing] Sincerely [Or] Yours truly, [Signature line] Dong-gun Chang

,

Notice that the second word “truly” is not capitalized.

There should bea full signature line at the end of a professional email.

Ph.D. candidate Department of Civil Engineering Hanyang University Room 401...