If you use a Microsoft Exchange Server 2007 account, you shoulduse the Out of Office Assistant. See Automatically reply to messages with the Out of Office Assistant.
How can I tell if I have a Microsoft Exchange Server account?
The easiest way to see whetheryou are using an Exchange Server account is to open your Inbox folder, and then check whether there is an Out of Office Assistant command on the Tools menu. If shown, click the expand button at thebottom of the menu so that all of the commands on the Tools menu are displayed.
If the Out of Office Assistant command is missing, you most likely are not using an Exchange Server account and the Outof Office Assistant is not available. This article provides an alternative method to automatically reply to messages for all e-mail accounts. Go to Step 1: Create a message template.
Without anExchange Server account, you can combine an Outlook e-mail template with Outlook rules to reproduce the functionality of the Out of Office Assistant available only to Exchange Server account users. Byusing this combination, you can use your e-mail account to send automated replies to incoming messages.
Important You must leave your computer turned on and Outlook running for the automated repliesto be sent.
Step 1: Create a message template
Tip Download a formal or informal out of office message template from Microsoft Office Online.
1. On the File menu, point to New, and then clickMail Message.
2. On the Options tab, in the Format group, click Plain Text.
3. In the message body, type the message that you want to send as your automated reply.
4. In the messagewindow, click the Microsoft Office Button and then click Save As.
5. In the Save As dialog box, in the Save as type list, click Outlook Template (*.oft).
6. In the File name box, type a name for...