Powerpoint

Introduction to PowerPoint 2002

Objectives
This tutorial is designed for people who are new to PowerPoint. You will learn how to:
1.
2.
3.
4.
5.

Start PowerPoint
Work with text, slides, and layouts
Work with templates and images
Use different views and printing options
Put your presentation on the World Wide Web

Definitions
Presentation: The primary type of file PowerPoint isused to create. Presentations typically have the file
extension .ppt. However, you can also save PowerPoint presentations as Adobe Acrobat documents with
the file extension .pdf. Finally, you can save your presentation as a web page, with the file extension .html or
.htm.
Slides: Individual parts of a presentation. Slides are similar to the individual pages in a print document, and
cancontain text, graphics, and animation.
Layout: The specific arrangement of text and images on a slide. Layouts can be very simple, consisting of
simple titles and text, or they can be more complex and include elaborate colors and images. You can also
include animation, sounds, and other multimedia objects in your layout.
Design Template: The specific “look” of a slide or group of slides. A designtemplate can be very basic with black text on a white background - or it can be very colorful and complex. Typically, PowerPoint
presentations have the same design template for all slides, although it is possible to select a different design
template for each slide. Later, I’ll show you how to select different design templates.
Slide Show: The way a presentation appears when you are presentingit. When you display your slides in a
slide show, the slides typically take up the whole screen, and they appear in sequence. We’ll introduce some
other terms later in this presentation.
Placeholder: Boxes with dotted outlines that appear when you create a new slide. These boxes act as
"placeholders" for objects such as the slide title, text, clip art, charts, and tables. Placeholders aresometimes called “text boxes”.
Sizing handles: Square handles that appears along the edges of a selected object. You drag a sizing
handle to change the shape or size of an object. To maintain the proportions of an object while resizing,
simply drag a corner handle.

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©2003 Andrew Loomis

Starting PowerPoint
This section desribes how to start PowerPoint, and what you will see when you firstview the
program.
Step 1:
To start PowerPoint, go to the Start menu and select Programs ->Power Point.
Step 2:
PowerPoint opens in “Normal” view. In normal view you will see the following:
• A blank slide in the center of the window
• Off to the left, a “Slides” pane that will display a thumbnail sketch of all the slides in your presentation, in
sequence
• Off to the right, a “NewPresentation” pane that will display the following options for getting started:
i. “Open a presentation” to open an existing presentation
ii. “New” to start a new presentation
iii. “New from existing presentation” to start a new presentation based on a previous presentation
iv. “New from template” to start a new presentation based on a specific design template
Step 3:
To return to Normal view atany time, go to View ->Normal.

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©2003 Andrew Loomis

Text, Slides and Layouts
This section describes how to insert and delete text, slides and layouts.
To enter text into a slide:
Step 1:
Click inside placeholder.
Step 2:
Enter text.
Step 3:
When you are through entering text, click outside the placeholder on some “empty space”
To insert a new slide:
Option #1: Go to Insert->NewSlide. A blank slide will appear in the workspace.
Option #2: On the Slides pane (off to the left), position your cursor to the point in the presentation where you
would like the new slide to appear (i.e. between slides, at the beginning of the presentation, or at the end of
the presentation). Go to Insert->New Slide. A blank slide will appear in your selected location.
To apply a layout to...