Manual de outlook

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Flowing Wells School District Staff Development

Technology for the 21st Century

Microsoft Outlook 2007 Manual

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Microsoft Outlook 2007 Manual:
OBJECTIVES:
Participants will be able to: • Open email messages and attachments • Save attachments to H: drive • Send email messages and attachments • Recall a message • Create an email signature • Manage “Sent” and “Deleted”folders • Understand Flowing Wells District norms regarding email usage

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MICROSOFT OUTLOOK 2007 MANUAL
Objective 1: Open email messages and attachments. 1. 2. 3. Click on the Outlook icon at the bottom of your desktop screen. Your Inbox should open by default. If not, click on the Inbox icon in the folders window or at the bottom of the screen. Messages that have not been opened yetwill be in bold. Double-click on the bold message to open it. (A single click will allow you to read the message in the preview pane, but you cannot reply to it until you have fully opened the message.) If a message also displays a Paperclip icon, this means that an attachment is included with the message. To view the attachment, first open the message and then double-click on the attachment icon.4. 5.

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You will receive a pop-up window asking you if you want to open or save the attachment. Be sure you trust the source of the email (Note: email attachments are a source of many computer viruses!); if you trust the sender, open the attachment to view it.

Objective 2: Save attachments to H: drive. 1. If you would like to save the attachment for future reference, simply click onthe Save button. From the Save As window, click on the Save In: drop down window, and select your H: drive. Be sure the File Name is correct (you can change this, if you wish), and click on the Save button.

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Objective 3: Send email messages and attachments. 1. 2. From your Inbox, click on New (or New Mail Message). An untitled message will appear. Fill in the relevantinformation for the To and Subject windows. Note: to send a message to an in-district employee, you simply need to type the employee’s last name, first name in the To window. The full email address is necessary for any messages being sent out-ofdistrict. You may send the message to more than one recipient by separating their email addresses with a semi-colon (;). If you enter an email address inthe Cc window, that person also will receive the same message. If you enter an email address in the Bcc window (Blind Carbon Copy), that person will receive the same message, but all other recipients will not see that person’s email address listed in their message. Type your message in the appropriate area. If you wish to add an attachment, click on the Paperclip icon.

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The Insert File window will appear. Click on the down arrow in the Look in: drop-down window, and select the location of your desired file. To insert a file, click once on the file name and click on the Insert button, or simply doubleclick on the file name.

10. If you wish to remove the attached file before sending the email, right-click on the file name, and then select Remove inthe popup window.

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Objective 4: Recall a message. 1. If you have sent a message accidentally or would like to make changes to a message that already has been sent, you can recall the message. This removes the message from your recipients’ inboxes, as long as they have not yet opened the message. Click on your Sent folder. This is a warehouse of all emails that you have sent.Open the email that you would like to recall by double-clicking on it.

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Go to the Other Actions dropdown window, and select Recall This Message…

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A pop-up window will appear. Select whether you simply want to delete unread copies, or if you wish to replace these copies with a new message. If you check the box that says: “Tell me if recall succeeds or fails for each...
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