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LEGAL NOTICES
Copyright © 2002 ScanSoft, Inc. All rights reserved. The software described in this book is furnished under license and may be used or copied only in accordance with the terms of such license. IMPORTANT NOTICE ScanSoft, Inc. provides this publication "as is" without warranty of any kind, either express or implied, including but not limited to the implied warranties ofmerchantability or fitness for a particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of ScanSoft to notify any person of such revision or changes. TR AD E M A R K S
AND

CREDITS

ScanSoft, OmniPage, OmniPage SE, OmniPage Pro, PaperPort, Pagis, True Page and Direct OCR are registered trademarks or trademarks of ScanSoft, Inc., in the United States and/or other countries. All other company names or product names referenced herein may be the trademarks of their respective holders.

ScanSoft, Inc.
9 Centennial Drive Peabody, MA 01960 U.S.A.ScanSoft Belgium BVBA
Guldensporenpark 32 BE-9820 Merelbeke Belgium

Part Number 58-281201-00A

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O N T E N T S

1

WELCOME
Using this Guide Getting online Help Online HTML Help Context-Sensitive Help Tech Notes Glossary OmniPage SE

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8 9 9 9 10 10 10

1

INSTALLATION AND SETUP
System requirements Installing OmniPage SE Setting up your scanner with OmniPage SE How tostart the program Registering your software New features in OmniPage Pro 12 OmniPage SE and OmniPage Pro 12

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12 13 14 16 17 17 19

2

INTRODUCTION
What is optical character recognition OmniPage SE’s OCR capabilities Documents in OmniPage SE Basic processing steps The OmniPage Desktop The Menu bar

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OmniPage SE User’s Guide

iii

The Toolbars The Image PanelThe Text Editor The OmniPage Toolbox Managing documents Thumbnails Document Manager Customizing Document Manager columns Deleting pages from a document Printing a document Closing a document OmniPage Documents Why save to OPD How to save to OPD Settings

25 26 26 27 28 28 29 30 30 31 31 31 32 32 33

3

PROCESSING DOCUMENTS
Quick Start Guide Loading and recognizing sample image files Scanningand recognizing a single page Processing overview Automatic processing Stopping and restarting automatic processing Manual processing Combined processing Processing with the OCR Wizard Processing from other applications How to set up Direct OCR How to use Direct OCR How to use OmniPage SE with PaperPort Processing with Schedule OCR

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36 36 36 38 40 41 42 43 45 46 47 47 48 49

ivContents

Defining the source of page images Input from image files Input from scanner Scanning with an ADF Scanning without an ADF Describing the layout of the document Zones and backgrounds Automatic zoning Manual zoning Zone types and properties Working with zones Table grids in the image Using zone templates

50 50 51 52 53 53 55 55 56 57 59 61 63

4

PROOFING AND EDITING
The editor displayand views Proofreading OCR results Verifying text User dictionaries Training Manual training IntelliTrain Training files Text and image editing On-the-fly editing Reading text aloud

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5

SAVING AND EXPORTING
Saving original images Saving recognition results Saving a document as you work

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OmniPage SE User’s Guide

Selecting aformatting level Selecting advanced saving options Saving to PDF Copying pages to Clipboard Sending pages by mail

83 84 86 86 87

6

TECHNICAL INFORMATION
Troubleshooting Solutions to try first Testing OmniPage SE Increasing memory resources Increasing disk space Text does not get recognized properly Problems with fax recognition ODMA support Advanced features in Schedule OCR Supported file...