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Advanced Project Management Office:
A Necessity for Today’s Global, Complex Projects

Dr. Ginger Levin
Project Management Consultant Adjunct Professor – University of Wisconsin-Platteville Lighthouse Point, Florida, USA 954-783-9819 954-783-9235 (fax) ginlevin@aol.com
® Rad and Levin, 2004
1

Presentation Overview
Motivations to Establish a PMO PMO Functions – Project and EnterpriseDetermining Functions to Perform PMO Implementation

® Rad and Levin, 2004

2

Definition of a PMO
The Project Management Office is:
The organizational entity with full-time personnel to provide a focal point for the discipline of project management It may be called a:
Project Office Project Support Office Program Management Office Project Management Group Project Management Center ofExcellence Directorate of Project Management
® Rad and Levin, 2004
3

The Increased Importance of a PMO
The functions of the PMO have evolved:
It is not just an organization to provide support for scheduling and monitoring activities on a single project It is becoming an essential component for the future success of the organization It provides services and organizational focus in core andsupporting areas of project management

® Rad and Levin, 2004

4

Reasons to Establish a PMO
The PMO helps to manage the organization’s future through:
An emphasis on ensuring consistency and uniformity in projects An organizational desire to excel An enterprise focus on improvement in project management competency A reduction in project overruns An increase in the delivery speed of projectsAn increase in customer satisfaction
® Rad and Levin, 2004
5

PMO Goals
Set Industry Standards Show Higher Corporate Profits
Organizational Recognition Funding and Commitment

Integrate Project Management into the Organization Improve Divisional Project Management Performance Have Competent and Productive Project Teams Implement Consistent, Formalized Project Management Finish this Projecton Time/Budget

® Rad and Levin, 2004

6

Presentation Overview
Motivations to Establish a PMO PMO Functions – Project and Enterprise Determining Functions to Perform PMO Implementation

® Rad and Levin, 2004

7

PMO Functions
Project-Focused
Consult Mentor Augment

Enterprise-Oriented
Promote Archive Practice Train

® Rad and Levin, 2004

8

Project-Focused FunctionsAugment
Fill the gaps in team resources

Mentor
Work side by side with novice team members

Consult
Provide occasional validation and assistance

® Rad and Levin, 2004

9

Project Areas of Assistance
Standards for managing projects Standardized report forms PM software Proposal development methodology Project start-up assistance Charters and scope statements Kickoff meetings
® Radand Levin, 2004

Project risk assessment Project visibility room Project requirements changes Project workbook or library Timesheets Administrative assistance Project reviews Issue resolution Project closeout support
10

Enterprise-Oriented Functions
Enterprise objectives have more long-term effects and include:
Promoting consistency and uniformity in project management Archiving projectperformance data Providing a centralized point of reference for the project management practice Imparting specific skills and knowledge through training to project professionals
® Rad and Levin, 2004
11

Enterprise-Oriented Functions
Promote
PM culture advocate

Archive
Clearinghouse for project performance information

Practice
Best practices and state-of-the-art procedures andguidelines

Train
Ongoing training in PM

® Rad and Levin, 2004

12

Enterprise Areas of Performance
Estimating Project selection Data integration Reward and recognition Project audits Communication facilitation Customer satisfaction

® Rad and Levin, 2004

13

Presentation Overview
Motivations to Establish a PMO PMO Functions – Project and Enterprise Determining Functions to...
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